Extended Care

Extended Care will be offered for the 2008-2009 academic year. Parents who are interested in having their children participate in the Extended Care program must complete an enrollment form and a hold harmless statement. This is required for families who will be using Extended Care services on an occasional basis as well as for those who will take advantage of our services daily. Extended Care hours will be from 3:30 pm – 5:30 pm on regular school days.

Option 1: Pre-Paid/Pre-Registration Program
• $250 per student for the academic year
• $450 maximum fee per family for the academic year
• Form and payment due by August 1, 2008
• Late pick-up fees of $1.00 per minute will be billed as applicable

To be eligible for the program rates, the enrollment forms, payment, and hold harmless statements must be received in the Business Office no later than August 1, 2008.

Please note that if your application and/or payment is not received by the program enrollment deadline, use of the Extended Care program will be billed under option 2.

OR

Option 2 : Pay-As-You-Go Program
• $10 per visit per student
• Maximum billing limit equal to $450 per student or $650 per family, whichever is less
• Late pick-up fees of $1.00 per minute will be billed as applicable.

Extended Care ends promptly at 5:30. Our Extended Care faculty/staff have personal obligations once their duties conclude. Your prompt arrival will be greatly appreciated. Pickup after 5:30 will result in a $1.00 per minute fine and will be billed by the Business Office. Repeated late pickups will result in parents making other after-school arrangements.

Jannie Day, Director of Extended Care can be reached at 753-3180, ext. 1173. If you get her voice mail, please leave a message. Voice mail is checked frequently.

Extended Care Program Guidelines

1. All students (even those who only stay occasionally) who participate in the extended care program must have a hold-harmless statement on file in the extended care office. Forms are available on the school’s website and from the Extended Care office.

2. Pre-K-5 must report to the Greer Center immediately after school to sign in with a counselor. Students in grades 6-8 will report upstairs in Aldrich Library immediately after school to sign in with a counselor. Failure to do so will result in disciplinary consequences appropriate for the age level of the child. Repeated offenses will result in parents making other after-school arrangements.

3. Lower School students will have access to the playground and basketball court area only and be supervised by an Extended Care staff member. Middle School students will have access to outdoor areas as a group and under the supervision of an Extended Care staff member.

4. The opportunity to complete assigned homework will be a part of each day at Extended Care. Lower School students will work in Pollard Library and Middle School students in Aldrich Library. Rules for appropriate behavior will be established at the beginning of school and shared with families. Below is the schedule lower and middle school students will be following for the coming year:

3:25 – 4:00 Check-in, snack time, homework
4:00 – 5:00 Activity Time
5:00 – 5:15 Pick up, clean up, pack up
5:15 – 5:30 Carpool and late bus

3:25 – 4:00 Check-in, snack and social time
4:00 – 5:00 Homework
5:00 – 5:15 Pick up, clean up, pack up
5:15 – 5:30 Carpool and late bus

5. Lower School students will have snack provided this year. The concession stand will not be an option for Lower School children. We encourage you to send a snack with your child if you so choose. They will also need to bring a water bottle or be prepared to use the water fountain. Middle School students will have access to the concession stand near the gym. They will go together, as a group, following sign-in and not before. A loss of privilege may result should students go to the concession stand prior to signing in at Aldrich Library. Visits to any other concession stand on campus will not be allowed.

6. In order to care for all our students, access to all buildings across campus will require the presence of an Extended Care staff member. Students may use the Extended Care telephone if they need to make a call.

7. All Extended Care pickups should be made at the carpool circle only. A counselor will be on duty at the carpool circle to locate children and have them sent there. Parents or approved designees will be required to sign for their children each day.

8. Students who are participating in after-school activities (sports, club meetings, tutoring, etc.) must report to the lower school playground to sign in if they are not immediately picked up when their activity ends. If, for any reason, you feel this applies to your child, we recommend you consider which of the two payment options will work best for you. Students not enrolled will be charged on a daily basis until the maximum fee amount is reached.

9. There will be occasions for our students to be indoors based on weather conditions or other factors. PK-5 will be found in the Greer Center and 6-8 in Aldrich Library.

10. The late bus leaves campus promptly at 5:30. Lower school students will be escorted to the bus circle at 5:15 and will be supervised by a counselor until they board the bus. Middle school students will be dismissed from the center of the middle quad area and observed from that vantage point to insure safe arrival of all students.

11. In order to have a smooth transition from the school day to Extended Care, it is important that the children understand their end-of-day plans. If a change from their regular routine is required, please contact Casie Burley (Lower School Administrative Assistant at 753-3180 x 1137) or Dana Heuvel (Middle School Administrative Assistant at 753-3180 x1122) before 3:00 pm. They will forward the information to your child’s teacher and the Extended Care faculty/staff. For changes after 3:30, please call Jannie Day in the Extended Care office at 753-3180 x1173.

12. We will attempt to offer extended care on early dismissal days and on some school holidays. Students must be registered for these days, and we must have a minimum of 12 students of over services. There is a fee for this service. Please check the school website for fee information and times.